Methods to create workflows in Apple’s Shortcuts app that use Notes

Apple’s Shortcuts app can now simply create, discover, and modify notes. Discover ways to use Shortcuts with extra superior workflows to extend your productiveness and note-taking skills.


Picture: CNET

The Shortcuts app for iOS is considered one of my favourite apps that Apple has launched lately. The workflow creation device can automate duties on iOS, and with iOS 12.2, it contains new options surrounding the Notes app.

Shortcuts options 4 new workflow actions that can be utilized to automate notes: Present Notice, Create Notice, Discover Notes, and Append To Notice. These duties can be utilized at the side of myriad different actions.

This how-to focuses on utilizing these actions to construct a workflow that can allow you to dictate textual content to create a brand new observe. Then, we’ll modify the workflow to seek out an current observe and append textual content to it. With these two examples, you possibly can see the newly unlocked energy in Shortcuts and may start utilizing it with extra superior workflows to extend your productiveness and note-taking skills.

SEE: The Apple Developer Program: An insider’s information (free PDF) (TechRepublic)

Methods to create a workflow that dictates textual content to a brand new observe

To create this workflow, open the Shortcuts app in your machine and comply with these steps.

Faucet the + button to create a brand new workflow. From the motion library, drag out the Dictate Textual content motion and set the Cease Listening parameter to your liking (I am going to go together with After Pause).
Drag out the Create Notice motion into the workflow and place it after the Dictate Textual content motion. Disable the Present Compose Sheet toggle (Determine A).

Determine A


The finished workflow for dictating textual content to a brand new observe utilizing Shortcuts.

Faucet the Play button to run the workflow. You will notice a dictation view seem and can routinely kind in what you might be saying. Relying in your cease listening motion (utilizing our settings, it is going to cease listening if you pause talking), the motion will full, and a brand new observe shall be added to the Notes app in your iOS machine.

Methods to create a workflow that modifies an current observe

Let’s modify the workflow above so it searches for an current observe named Scratchpad (you’ll need to create this observe manually within the Notes app earlier than operating the workflow) and modifies the textual content of the observe to append new textual content on the backside.

To do that, create a brand new workflow within the Shortcuts app, after which add the next actions to the workflow.

Discover the Notes The place motion and add a filter the place Identify incorporates Scratchpad (or one other observe title that you just want to append and modify).Set Variable motion, and set the variable title to NoteName.Dictate Textual content, configured just like the earlier step.Append to Notice, choosing the NoteName variable (which incorporates the observe that we are going to modify) (Determine B).

Determine B


Configuration for modifying an current observe utilizing a primary filter to seek out the observe and assign it to a variable.

While you run this workflow, it is going to go to Notes and discover a observe named Scratchpad—if there’s a couple of, then it is going to decide the primary one it finds. Then it units that observe to the variable so it may be used later within the workflow. Dictate Textual content prompts, and you may communicate your observe additions, after which the variable shall be mixed with the dictated textual content within the Append To Notice motion to change the observe utilizing the brand new textual content.

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