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G Suite: Find out how to rapidly filter information with Google Drive Search and Cloud Search

G Suite customers can filter a number of Google Drive information with a couple of clicks (or faucets) on desktop and cell units.

G Suite: What’s it, and the way can it profit companies?
Nonetheless in the dead of night about Google’s cloud-based workplace software program suite? This is a fast introduction to G Suite.
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G Suite customers now have further methods to seek out information rapidly on Google Drive. In late February 2019, Google added entry to filters that show while you click on within the search field for Google Drive in a desktop browser.

Along with your cursor energetic within the Google Drive search field, wait a second or two—you need to see a number of file filter choices seem. Doable choices embody filtering of information by individuals, file sort, edit date, or file standing (e.g., “starred”). You may additionally see latest Google Drive search phrases. Click on—or when you have a touchscreen, faucet—on an icon to show objects that match your required filter.

SEE: G Suite: Ideas and methods for enterprise professionals (free PDF) (TechRepublic)

Completely different individuals will see totally different choices; the precise choices will fluctuate based mostly on how you employ Google Drive. The filters proven adapt to mirror your utilization patterns (Determine A).

Determine A

Screenshots that show different icon sets for fast-filtering of Google Drive search on desktop.

G Suite customers who search in Google Drive on a desktop will see totally different fast search choices based mostly on utilization. Word that one account shows two date choices, whereas the opposite reveals just one. Entry to Superior Search options is at all times obtainable.

In each case, an Superior Search choice stays obtainable within the decrease left space under the search field. Choose that and you will achieve entry to a wide range of search choices. The fields might look acquainted: They’re the identical choices you will see when you choose the Google Drive search field drop-down triangle. As of March 2019, the interface now provides you two methods to entry Google Drive search selectors.

Google Drive search on iOS and Android apps

Related one-tap search filters are additionally obtainable in Google Drive apps on iOS and Android units. In Google Drive on iOS, faucet the magnifying glass within the higher proper nook to entry search. You might even see choices comparable to: Individuals, File Varieties, Date Modified, or Owned By. Faucet any of those choices to see the chosen set of information in your gadget (Figure B).

Determine B

Screenshot of search options (e.g., by file type, date modified, or owner) on iOS and Android devices.Screenshot of search options (e.g., by file type, date modified, or owner) on iOS and Android devices.

Tapping the magnifying glass icon to go looking in Google Drive on iOS (left) or Android (proper) permits entry to one-tap search filter choices.

Cloud Search

G Suite Enterprise or Enterprise version customers might also search G Suite for information with the Cloud Search app, which is offered for Android, iOS, or the online (cloudsearch.google.com) (Determine C).

Determine C

Screenshot of Cloud Search, which finds files in Mail, Drive, Calendar, and moreScreenshot of Cloud Search, which finds files in Mail, Drive, Calendar, and more

G Suite Enterprise or Enterprise customers may additionally strive the Cloud Search app to seek for information throughout a number of G Suite companies.

Cloud Search may help you discover information which may not essentially be on Google Drive. For instance, I’ve used Cloud Search to find a file that I would acquired in Gmail, however hadn’t saved on Drive. The app enables you to seek for knowledge throughout Gmail, Websites, Teams, and Calendar, in addition to Drive. Cloud Search is a useful choice when you’ll be able to’t fairly recall the place you encountered a file.

You’ll be able to nonetheless sort search phrases and selectors into the search field on Google Drive to seek out information. Put quotes round phrases to seek for the complete time period (e.g., “Proposed Challenge Price range”), or sort earlier than: or after: adopted by a date (e.g., earlier than:2019-04-01). However many individuals will doubtless admire one faucet/click on entry that rapidly shows a couple of related information.

Your expertise?

For those who use these quick filters on Google Drive for work, what has your expertise been? Are the information displayed those you search? Let me understand how these one faucet/click on Google Drive search options be just right for you. Both add a remark under, or let me know your ideas on Twitter (@awolber).

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Additionally see

Google Drive logo (left) with search box to right showing icons of documents, spreadsheets, PDF that allow for one-tap/click search of Google DriveGoogle Drive logo (left) with search box to right showing icons of documents, spreadsheets, PDF that allow for one-tap/click search of Google Drive

Illustration: TechRepublic/Andy Wolber


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